How To Change Your Signature In Outlook

How To Change Your Signature In Outlook

Your email signature is like a virtual business card that shows who you are and provides important information. It adds a personal touch to your emails. If you need to change your signature in Outlook, this article will guide you through the steps.

Contents

How to Change a Signature in Outlook on a Windows PC

To change your signature in Outlook on Windows:

  1. Open “Outlook.”
  2. Click on “File” and then select “Options.”
  3. In the left menu, choose “Mail” and then click on “Signatures” in the main window.
  4. Select the signature you want to change from the “Select signature to edit” box.
  5. Make the desired changes in the “Edit signature” box at the bottom.
  6. After making the changes, click “Save” and then click “OK.”

That’s it! Your signature in Outlook has been successfully changed.

How to Change a Signature in Outlook on a Mac

To change your Outlook signature on macOS:

  1. Open “Outlook” and click on “Outlook” in the top menu.
  2. Select “Preferences” in the left menu.
  3. Click on “Signatures.”
  4. Find your existing signature and click “Edit.”
  5. Make the desired edits to your signature. Then, click the “floppy disk” icon to save.
  6. Click the “X” icon in the upper-left corner of the window. Your Outlook signature will now reflect the changes.

If you need to update the signature for multiple emails, you can select the “Account” option in Step 4. Then, choose the signature for the specific email you want to change.

That’s it! Your Outlook signature on macOS has been successfully updated.

How to Change a Signature in Outlook on an iPhone

To update your Outlook signature on the Outlook app for iPhone:

  1. Launch the “Outlook” app.
  2. Tap your profile icon located at the top left.
  3. Tap the “Settings” gear icon.
  4. Go to the “Mail” section.
  5. Tap on “Signature.”
  6. In the “Signature” screen, update your signature as desired.

That’s it! Your Outlook signature on the Outlook app for iPhone has been successfully updated.

How to Change a Signature in Outlook on an Android Device

To update your signature in the Outlook app on your Android device:

  1. Open the “Outlook” app.
  2. Tap your profile icon located in the top left section.
  3. Select the gear icon (Settings) at the bottom left.
  4. In the “Mail” section, tap on “Signature.”
  5. Edit the signature to your desired changes.
  6. Tap the checkmark icon located in the top right section to save the updated signature.

That’s it! Your Outlook signature in the Outlook app on your Android device has been successfully updated.

How to Delete an Email Signature in Outlook

To delete your Outlook signature using Windows:

  1. Open “Outlook” and click on “File -> Options.”
  2. Choose “Mail” on the left, then click “Signatures” in the main window.
  3. Select the signature you want to delete.
  4. Click the “Delete” button.

By following these steps, you will successfully delete the selected signature from your Outlook account in Windows.

How to Delete Outlook Signature on macOS

To delete your Outlook signature using macOS:

  1. Open “Outlook” and click “Outlook” in the menu at the top.
  2. Select “Preferences” in the left navigational menu.
  3. Click on “Signatures.”
  4. Select your existing signature.
  5. Click the “-” button to delete it.
  6. Click the “X” icon in the upper left window.

Following these steps will allow you to delete your Outlook signature in macOS.

How to Delete Outlook Signature on iPhone/iOS

To delete an existing signature in Outlook for iOS:

  1. Launch the “Outlook” app.
  2. Tap on your “profile” icon at the top left.
  3. Select the “gear” icon (settings).
  4. Go to the “Mail” section.
  5. Choose “Signature.”
  6. Move the cursor to the end of the signature.
  7. Tap the “backspace” button until the entire signature is erased.
  8. Tap the “checkmark” icon in the top right section to save the changes.

By following these steps, you can remove the existing signature in Outlook for iOS.

How to Delete Outlook Signature on Android Device

To remove an existing signature in the Outlook app for Android:

  1. Open the “Outlook” app.
  2. Tap on your “profile” icon in the top left section.
  3. Select the “gear” icon (Settings) at the bottom left.
  4. In the “Mail” section, tap on “Signature.”
  5. Move the cursor to the end of your signature.
  6. Repeatedly tap the “Backspace” button to erase the entire signature.
  7. Tap on the “checkmark” at the top to save the changes.

Once you complete these steps, your signature will no longer appear when you send emails. If you want to add a new signature, you can follow the same steps above in reverse.

Tips for the Perfect Email Signature

Your email signature serves as a professional representation of yourself and provides important contact information to the recipient. Here are some key elements to include:

– Your Name
– Job title & Department
– Email address
– Telephone number
– Call-to-action links
– Profile picture (optional)

When designing your signature, it’s recommended to maintain a professional appearance. Stick to black text and consider using italics or bolding for emphasis. Avoid using bright neon colors, as they can be difficult to read.

Outlook makes it easy to create and update your email signature. With a simple process, you can design professional signatures and modify your contact details whenever necessary.

Conclusion

In conclusion, changing your signature in Outlook is a straightforward process that can be done in a few simple steps. Whether you’re using a PC, Mac, or mobile device, you have the flexibility to update your signature to reflect changes in your personal or professional information. By following the specific instructions for your operating system or device, you can easily modify your signature and ensure it accurately represents you. Embrace the convenience of customizing your signature and make a professional impact with every email you send.

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